How Does SES Hospedaje Work?

The Guest Documentation Submission System (SES Hospedaje) is a mandatory procedure in Spain for owners and managers of tourist accommodations. Its purpose is to ensure traveler security and comply with current regulations. Below, we explain how it works and the steps you need to follow to do it correctly.

How Does Guest Registration Work?

Guest registration is carried out through SES Hospedaje, an official platform of the National Police or the Civil Guard, depending on the accommodation's location. This system allows data to be sent and managed quickly and securely.

1. Registering on the System

Before registering guests, the owner or manager must sign up on the SES Hospedaje platform. To do so, they must request credentials at the National Police station or Civil Guard post in their area.

2. Collecting Guest Information

Every guest over 16 years old must provide their ID or passport, and the accommodation must record the following information:

• Full name

• Document number (ID/Passport)

• Document issue date

• Nationality

• Check-in and check-out dates

3. Signing the Registration Form

Once the data is collected, each guest must sign the registration form as confirmation of their stay. This document must be kept at the accommodation for at least three years in case it is requested by authorities.

4. Submitting Data to Authorities

The property owner or manager must send the collected data to the National Police or Civil Guard through the SES Hospedaje telematic platform. This process must be completed within 24 hours of the guest’s arrival.

5. Storing and Securing the Data

In addition to electronic submission, accommodations must keep a physical or digital record of guests for three years. It is essential to ensure these records are stored securely and comply with data protection regulations.

Benefits of SES Hospedaje

✔️ Simplifies management: Allows fast and secure guest registration.
✔️ Ensures security: Helps authorities monitor traveler movements.
✔️ Legal compliance: Avoids penalties and ensures the accommodation operates within legal requirements.

Conclusion

The SES Hospedaje system is a key tool for the proper management of tourist accommodations in Spain. Understanding how it works and following the procedure ensures a safe experience for both owners and travelers.

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